Contracts and Compliance Administrator

Job description

About

Your new company

Our client is seeking a highly organised and detail-oriented Legal & Contracts Administrator to join their professional services team. This is an exciting opportunity for an experienced administrator to support legal, contractual and compliance-related activities within a large, complex organisation.Working closely with senior stakeholders, the successful candidate will play a key role in ensuring contracts, records, documentation and administrative processes are managed accurately and efficiently. This position would suit someone with strong administration skills who enjoys working in a structured environment where attention to detail and confidentiality are essential.This is an administration-focused role and does not involve negotiating contractual terms or providing legal advice.

Your new role

Contract & Document Administration

• Coordinate the administration of contracts through internal approval and signature processes.
• Manage electronic document execution using platforms such as DocuSign.
• Monitor the progress of agreements and ensure required approvals are obtained.
• Maintain accurate records of contracts and associated documentation.
• Upload, store and organise executed agreements within internal systems.
• Ensure effective version control and document management practices are maintained.
• Escalate legal or contractual queries to appropriate specialists when required.

Systems & Records Management

• Maintain accurate records across various internal systems and databases.
• Act as an administrative contact for workflow and contract management systems.
• Support users with routine process and system-related queries.
• Ensure electronic and physical filing systems remain accurate, compliant and up to date.
• Assist with reporting, audits and record retrieval requests.

Research & Business Support Administration

• Support administrative processes linked to research, consultancy and commercial activities.
• Complete supplier questionnaires and compliance documentation.
• Assist with project setup and maintenance of relevant records.
• Liaise with multiple departments to obtain and process required information.
• Support the transition of projects through various stages of the business lifecycle.

Office & Executive Support

• Provide administrative support to senior leadership and the wider team.
• Coordinate meetings, diaries, room bookings and visitor arrangements.
• Prepare meeting documentation and manage correspondence.
• Maintain shared folders, contact lists and departmental records.
• Support office operations and service continuity during busy periods.

Customer Service & Stakeholder Engagement

• Act as a first point of contact for routine enquiries.
• Build effective working relationships with internal and external stakeholders.
• Provide a professional and responsive customer service experience.
• Support continuous improvement initiatives and process enhancements.

What you'll need to succeed

Essential Experience

• Previous experience within an administrative, office support or business support role.
• Strong document management and record-keeping experience.
• Experience managing confidential and sensitive information.
• Excellent organisational and workload prioritisation skills.
• Experience working with a variety of stakeholders.
• Strong Microsoft Office skills including Outlook, Word and Excel.
• Experience following established procedures and meeting deadlines.

Desirable Experience

• Contract administration or compliance administration experience.
• Legal, insurance, governance or professional services environment experience.
• Experience using workflow, contract management or CRM systems.
• Experience with electronic signature platforms such as DocuSign.
• Research administration or project administration experience.
• Experience working within a large or complex organisation.

Key Skills & Competencies

• Exceptional attention to detail.
• Strong organisational and time management skills.
• Ability to manage multiple priorities effectively.
• Excellent written and verbal communication skills.
• Professional and customer-focused approach.
• Strong data accuracy and record management skills.
• Ability to work independently and collaboratively.
• High levels of discretion and confidentiality.
• Confidence learning and using new systems and processes.

What you'll get in return

What you need to do now

If you're interested in this role, click 'apply now' to forward an up-to-date copy of your CV, or call us now.

If this job isn't quite right for you, but you are looking for a new position, please contact us for a confidential discussion about your career.

Hays Specialist Recruitment Limited acts as an employment agency for permanent recruitment and employment business for the supply of temporary workers. By applying for this job you accept the T&C's, Privacy Policy and Disclaimers which can be found at hays.co.uk