Compliance Administrator

Job description

About

Title: Compliance & Billing Administrator

Type: Permanent

Hours: Full Time (40 hours per week 8am – 5pm Monday – Friday)

Salary: Approx £35,000

Details:

Our client is looking to appoint an experienced Administrator to join their team based in Inverness. The successful applicant will have strong administrative and numerical skills along with the ability to work with accuracy and attention to detail.

Duties include:

• Invoice Matching: Cross-examine and match bulk receipts and delivery data against supplier and customer profiles within systems like CODAS and Opera.

• Discrepancy Investigation: Audit and resolve errors regarding transactions, automated accounts or variances.

• Produce itemised, VAT-approved invoices, adjusting or fixing discrepancies as needed.

• Regulatory Record Keeping: Maintain compliance documentation, verifying that records and transactions adhere to industry regulations and company guidelines.

• Audit Readiness: Support routine internal audits and generate data logs to assist the management and finance teams with risk management and strategic delivery reports.

• Data Integration: Ensure smooth end-of-month processes by verifying that all received transactions are fully cleared, documented, and ready for financial reporting.

• Team Liaison: Collaborate directly with planners, depot managers, and the wider finance department to verify operational stats or compliance indicators.

• Client & Inquiry Support: Serve as a knowledgeable administrative touchpoint for external clients or internal account managers regarding billing updates or audit requirements.

Person Specification:

Administrative Background: Proven experience in a finance operations, billing administrative, or data-heavy compliance role.

• Software Competence: Experience utilizing enterprise resource planning (ERP) planning databases (such as CODAS or Opera) is highly advantageous.

• Analytical Eye: Sharp attention to detail.

• Clear Communicator: Comfortable clarifying queries directly with clients or internal staff via email and phone.

For more information including a full job description and remuneration package please respond by email or contact Castle View Personnel on 01463 230 200.

Castle View Personnel (Inverness) Limited acts as an employment agency for permanent recruitment and employment business for the supply of temporary workers.

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