Personal Assistant - Canary Wharf, London

Job description

About

Personal Assistant (PA) to Two Deputy Directors, OFSTED

Location: Canary Wharf, London E14 4PU

Contract: 12 Months

Pay Rate: £18.60ph

Do you enjoy keeping busy diaries under control, turning chaos into calm, and helping senior leaders focus on what matters? Ofsted's Legal Services team is looking for a proactive PA to support two Deputy Directors-ensuring the team runs smoothly and professionally. No legal experience is required; if you're an organised, detail-focused administrator with excellent communication skills, we'd love to hear from you.

What you'll be doing:

* Managing complex diaries, coordinating meetings, and organising day-to-day scheduling

* Preparing meeting packs and taking accurate notes and minutes

* Arranging travel and supporting coordinated agendas for senior leaders

* Processing purchase orders and invoices, maintaining accurate records

* Managing team records and keeping information up to date

* Responding to enquiries and prioritising actions in a fast-paced environment

* Supporting team activity including projects, events, training sessions, and recruitment

* Producing professional documents, reports, letters and presentations using Microsoft Office

* Building strong working relationships with colleagues, senior stakeholders, and external contacts

* Providing wider administrative support to the Legal Services team as required

What you'll bring:

* Experience in an administrative, business support, PA, Executive Assistant, office support, or customer service role

* Strong organisational and time management skills, with the ability to meet deadlines

* Excellent written and verbal communication

* Good working knowledge of Microsoft Outlook, Word, Excel and PowerPoint

* Confidence working with a range of internal and external stakeholders

* Ability to work independently and as part of a team

* A high attention to detail and a trustworthy approach to confidential information

Additional information:

* Minute-taking experience and purchase order/invoice or finance administration experience will be especially valued.

Please note: Candidates shortlisted by the client will be required to complete a

Diary Management assessment as part of the selection process. Successful candidates will then be invited to a

Microsoft Teams interview to discuss their experience, skills, and suitability for the role.

If you're ready to step into a role that will grow your skills supporting senior leaders in a major government organisation, apply now for this temporary PA opportunity with Ofsted.

Brook Street is proud to support the Armed Forces Covenant and as such, we guarantee to interview all candidates who are veterans or spouses/partners of military personnel, and who meet all the essential criteria for the vacancy.

As a Disability Confident Leader, and holder of the Gold Award status from the Defence Employer Recognition Scheme, Brook Street, as a supplier to the Public Sector Resourcing Framework (PSR), will offer you a guaranteed interview with a PSR Sourcer.

Should you identify as a candidate with a disability and/or as a veteran or spouse/partner of military personnel and meet all the essential criteria for the role, we encourage you to reach out to us via the Brook Street website. Here you will find a link to register your interest and state the role that you are interested in. We are committed to engaging with you. 

In cases where we have a high volume of ex-military candidates/military spouses/partners, who meet all of the essential criteria, Brook Street will interview the best candidates from within that group.