Administration Assistant

Job description

About

Title: Administration Assistant

Type: Permanent

Hours: Full Time (Monday – Friday 37.5 hours per week)

Salary: £28,000 - £30,000

Job Purpose:

Our client is looking to appoint an Administrator to provide support to ensure the efficient day-to-day running of the organisation. The role is responsible for processing financial transactions, maintaining accurate records and assisting with general administrative duties.

Key Responsibilities:

Produce and process all sales invoices accurately.

Process and record all purchase invoices.

Pay creditors in accordance with agreed payment terms.

Input financial data into the monthly cash flow and maintain supporting cash flow notes.

Compile monthly financial reports at month end.

Complete the month-end bank reconciliation if the Administrator is absent or when directed.

Log and maintain records of all shipping movements.

Attend meetings and draft accurate meeting minutes.

Attend meetings and follow up on actions as required.

Update social media platforms as required to support organisational communications.

Provide general administrative support as required.

Other administrative duties as directed by management or in the absence of the Administrator.

Key Skills & Experience

Experience in accounts administration or bookkeeping.

Strong organisational and record-keeping skills.

Good knowledge of Microsoft 365, particularly Excel.

A working knowledge of Sage Financial Accounting Package would be advantageous.

Ability to manage multiple tasks and meet monthly reporting deadlines.

Strong attention to detail and accuracy.

Good written communication skills, particularly for preparing meeting minutes and reports.

Ability to work independently and as part of a team.

Start Date: As soon as possible.

For more information including a full job description and remuneration package please respond by email or contact Castle View Personnel on 01463 230 200.

Castle View Personnel (Inverness) Limited acts as an employment agency for permanent recruitment and employment business for the supply of temporary workers.

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