Councillor and Governance Support Officer

Job description

About

Westminster City Council is seeking a highly organised and politically aware Councillor and Governance Support Officer to provide essential support to elected Members, Cabinet Members and the Lord Mayor.

This is a varied and rewarding temporary position at the heart of local government, supporting senior political leaders and helping ensure the effective operation of democratic processes across one of the country's most high-profile local authorities.

You will manage complex diaries, coordinate meetings and briefings, support ward budget administration, maintain governance records, and provide administrative support to Councillors and senior stakeholders. The role offers exposure to senior decision-making and an opportunity to work within a fast-paced political environment where professionalism, discretion and excellent organisational skills are critical.

Key Responsibilities

Executive Support

Manage multiple complex diaries for Cabinet Members and the Lord Mayor.

Coordinate and organise meetings involving internal and external stakeholders.

Commission and coordinate briefing materials to ensure Members are fully prepared for meetings and events.

Respond professionally to meeting requests and correspondence from key stakeholders.

Attend meetings where required and prepare accurate minutes and action logs.

Maintain forward plans and records of forthcoming meetings, briefings and commitments.

Track actions arising from meetings and support progress reporting.

Provide basic IT and technology support to elected Members where required.

Ward Budget Administration

Support the administration of the Ward Budget Programme.

Draft contracts and decision reports for review by senior colleagues.

Produce programme and financial monitoring reports.

Review project proposals and identify duplication or alignment with existing initiatives.

Provide advice and guidance to Members regarding project suitability and programme requirements.

Governance and General Support

Maintain the Councillor Information Hub and governance records.

Support Member training and development activities.

Maintain Registers of Interests and Gifts & Hospitality declarations.

Assist Councillors with community engagement activities and events.

Provide wider administrative and event support across the Committees and Councillors team.

What We Expect This Role to Achieve

Cabinet Members and the Lord Mayor receive proactive, professional and effective support.

Meetings are well planned, coordinated and supported by comprehensive briefing materials.

Councillors are equipped to fulfil their democratic, community leadership and committee responsibilities.

Ward Budget projects are processed efficiently, accurately and in accordance with financial regulations and programme requirements.

Governance records remain accurate, up to date and compliant with statutory requirements.