Medical Secretary

Job description

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Contract Type: Full-time fixed-term with the possibility to extend. Closing date:5th of January. Applications will be reviewed throughout the recruiting period, so we encourage early application. JOB SUMMARY The role provides an advanced secretarial service to the Consultants and medical teams. Accurately coordinating medical information to expedite the continuing care of the patients. The successful applicant will be looking after a number of consultants across different specialities. DUTIES AND RESPONSIBILITIES OF THE POST Liaise with Consultants as required, including clinic dates, annual/study leave, queries Accurately transcribing consultant dictations (audio typing) Generate letters following outpatient appointments within the expected time period Coordinate actions from appointments with other teams to ensure patient treatment is progressed efficiently and effectively First point of contact for queries, building good relationships with patients Meet expectations for turnaround of typing and sending clinic letters, as well as team and individual goals Build excellent working relationships within the secretarial team, other teams within the Outpatient Department and other organisations, including GP practices, healthcare providers, local authorities, and social services Undertake any other reasonable duties as commensurate with the nature of this role WORK SETTING AND REVIEW To manage own workload efficiently and effectively on a daily basis. Make decisions pertaining to the smooth and efficient running of the department, acting independently but, where necessary, referring problems to the Lead Secretary or the appropriate consultant via the quickest route possible. Be able to work with a degree of autonomy, which comes from experience. Work towards objectives as set by the Lead Secretary. CONFIDENTIALITY The post holder must maintain the confidentiality of information about patients, staff and DHC business in accordance with the Data Protection Act 1998 and Caldicott principles. This job description represents an outline of the responsibilities of the post and is not intended to be an exhaustive list of duties or tasks. It will change and develop in line with organisational needs and may be amended following agreement with the post-holder.