Executive Officer

Job description

About

Executive Officer

Location:

London SW1H 9AJ

Additional information:

*

Working pattern: Monday to Friday,

37 hours per week

*

Hybrid working:

3 days in the office

*

Pay rate:

£17.54 per hour

If you're a naturally organised, proactive professional who enjoys fast-paced work and making sure details land exactly as they should, this is a brilliant opportunity to support a people-focused function within our Client. You'll work closely with the HEO of the People team, helping keep recruitment activity, workforce administration, reporting, and coordination running smoothly.

What you'll be doing:

* Raise and action work orders and contract extensions correctly, to the agreed headcount and timeframes-providing confirmation and updates to the Hiring Manager as required

* Run agreed reports within deadline (e.g., Work Orders) and help resolve any issues quickly so temporary workers can start as planned

* Join weekly calls to track the status of approved vacancies, ensuring Hiring Managers receive regular supplier updates and raising concerns when needed

* Monitor the service from temporary recruitment agencies to ensure adherence to agreed SLAs, escalating concerns to the HEO where appropriate

* Produce monthly lists of temporary contracts due to expire, support the approved extension process, and help resolve risks or issues

* Coordinate external training for the Litigation and Employment Group, including booking support, ensuring approvals are in place, and helping get invoices approved within agreed timeframes

* Maintain core staffing sheets for budget discussions-keeping data accurate and highlighting discrepancies or risks

* Support month-end staffing snapshots and contribute to HR-related reconciliation activities by agreed deadlines

* Manage HR SIP reporting by cross-checking information and resolving discrepancies

* Complete invoice checks and ensure related requests (including payment request forms) are processed promptly

* Handle ad-hoc queries and support the PMU when required

What you'll bring:

* Strong organisation and a proactive, "take initiative" approach in a busy, multi-tasking environment

* Confident verbal and written communication skills, with the ability to liaise effectively with others

* Intermediate-level Excel and attention to detail for accurate reporting and data checks

* A calm, solutions-focused mindset-able to spot risks, escalate appropriately, and help resolve issues

* Ability to follow policies, standards, procedures and Service Level Agreements (SLAs)

If this sounds like the kind of role where your organisation, accuracy and communication genuinely make a difference, we'd love to hear from you. Apply now to be considered by our Client's Hiring Team.

Brook Street is proud to support the Armed Forces Covenant and as such, we guarantee to interview all candidates who are veterans or spouses/partners of military personnel, and who meet all the essential criteria for the vacancy.

As a Disability Confident Leader, and holder of the Gold Award status from the Defence Employer Recognition Scheme, Brook Street, as a supplier to the Public Sector Resourcing Framework (PSR), will offer you a guaranteed interview with a PSR Sourcer.

Should you identify as a candidate with a disability and/or as a veteran or spouse/partner of military personnel and meet all the essential criteria for the role, we encourage you to reach out to us via the Brook Street website. Here you will find a link to register your interest and state the role that you are interested in. We are committed to engaging with you. 

In cases where we have a high volume of ex-military candidates/military spouses/partners, who meet all of the essential criteria, Brook Street will interview the best candidates from within that group.