Personal Assistant

Job description

About

Personal Assistant (EO)

Location:

SW1H 9AJ

Additional information:

* 37 hours per week, working pattern of 2 days in the office

* Pay rate: £17.54 per hour

If you're an organised, proactive PA who enjoys keeping teams running smoothly, this is a fantastic opportunity to support Directors within a busy legal environment. Our Client is seeking a confident communicator and meticulous administrator to help ensure diaries, inboxes and day-to-day coordination run seamlessly.

What you'll be doing:

* Provide an effective personal assistant function to Directors/Deputy Directors, including proactively managing diaries and handling inbox queries

* Liaise and network between Legal Teams and corporate departments to keep information flowing

* Arrange meetings, book training, organise travel and accommodation, and escort visitors where needed

* Manage team communication and support with inboxes and general coordination

* Support finance, HR and IT queries and processes, including invoices, expenses and quarterly returns

* Contribute to HR activities such as recruitment support, supporting performance management processes, and onboarding new staff (including ordering IT and submitting/tracking relevant HR forms)

* Maintain document management including printing, filing, recording minutes, collating returns, and updating business/risk plans

* Help with statutory instruments processing and validation, collating weekly/monthly reports, and preparing papers for lawyers

* Support management information via time recording and case management systems, including provision of team/client MI

* Get involved in corporate events/projects, including all staff events and away days

What you'll bring:

* Strong organisational skills with the ability to manage competing priorities calmly and accurately

* Excellent communication and networking abilities across teams

* A careful, reliable approach to administration, documentation and time-sensitive tasks

* Confidence supporting finance and HR-related processes (invoices/expenses/returns, onboarding and induction support)

* Comfort using systems to manage information and keep reporting up to date

If this sounds like your kind of role, we'd love to hear from you. Apply now to be considered for this Personal Assistant opportunity in SW1H 9AJ.

Brook Street is proud to support the Armed Forces Covenant and as such, we guarantee to interview all candidates who are veterans or spouses/partners of military personnel, and who meet all the essential criteria for the vacancy.

As a Disability Confident Leader, and holder of the Gold Award status from the Defence Employer Recognition Scheme, Brook Street, as a supplier to the Public Sector Resourcing Framework (PSR), will offer you a guaranteed interview with a PSR Sourcer.

Should you identify as a candidate with a disability and/or as a veteran or spouse/partner of military personnel and meet all the essential criteria for the role, we encourage you to reach out to us via the Brook Street website. Here you will find a link to register your interest and state the role that you are interested in. We are committed to engaging with you. 

In cases where we have a high volume of ex-military candidates/military spouses/partners, who meet all of the essential criteria, Brook Street will interview the best candidates from within that group.