Job description
Learn about the role, responsibilities and what the employer is looking for.
University Hospital Southampton NHS Foundation Trust is delighted to offer a fantastic opportunity to work with us.
Job Title: Senior Trial Administrator
Contract Type: Permanent
Under current Home Office rules, this role is not eligible for Skilled Worker visa sponsorship.
Please be advised that this vacancy may close earlier than stated if we receive a large number of applications.
This is an exciting opportunity to join our team at University Hospital Southampton, working in the Research Department as a Senior Trial Administrator
As part of our team you will be helping to support researchers, nurses and clinicians in the running of a large number of research studies based at Southampton General Hospital.
As one of the largest acute teaching Trusts in England, we offer learning and development opportunities to help you achieve the career you aspire to. UHS is rated ‘Good’ by the CQC and in the latest national NHS Staff Survey, we were in the top 10 acute trusts for staff engagement and for staff recommending the hospital as a place to work or receive care.
We support flexible working and will consider requests taking into account the needs of the service. UHS employees are able to access a range of NHS discounts, are entitled to a minimum of 35 days paid holiday (pro rata), and we offer a generous pension scheme.
Southampton is an attractive place to live and work situated on the south coast, with an international airport and direct trains to London. The New Forest National Park and beaches of the Jurassic coast are also right on our doorstep. The city offers living costs 30% lower than London and 17 schools rated outstanding by Ofsted.
We believe that using technology wisely shows strong time management and commitment to innovation. However, personalising your recruitment application to highlight your unique skills and experiences is crucial. Relying too heavily on generic, AI-generated content instead of drawing from your own strengths and accomplishments may lead to your application being rejected if multiple candidates present identical or similar information.
The successful candidate will be responsible for:
- Providing support for trials and research studies.
- Providing administrative and data management support.
- Assisting and supporting research staff with accurate completion of trial paperwork including processing amendments and checking regulatory approvals.
- Supporting the team in preparing documentation for monitoring visits including electronic ordering of medical records, arranging suitable meeting rooms and act as a liaison when monitors are on-site.
- Managing the Investigator Site File (ISF) for allocated studies
- Updating trial databases including EDGE with details of patients screened and recruited to trials/research and any other study information and documents that are required. Training will be provided where necessary.
- Supporting local investigators with study set up. To meet with the Principal Investigator (PI) and study team to undertake study feasibility.
- Assisting study team to plan study visit logistics and ensure that studies have all necessary resources.
- Working alongside research teams to develop working relationships with other multi-disciplinary teams and areas of the Trust involved in clinical research activity.
Experience / Skills
- Relevant experience in a NHS/health-related role.
- Administrative experience
- Understanding of Microsoft (including Word and Excel)
- Ability to work under own initiative and independently without direct supervision.
- Attention to detail
- Able to prioritise tasks and work to a deadline
- Good organisational skills
- Able to work autonomously or as part of a team
- Clear verbal communication
- Ability to attend training courses and meetings on and off site.
- Ability to work in a large busy open plan office.
This advert closes on Tuesday 3 Nov 2026