Job description

About

A Vacancy at South London and Maudsley NHS Foundation Trust.


We are offering an exciting secondment opportunity for a proactive and proficient Executive Assistant to join the Child and Adolescent Mental Health Directorate’s senior leadership administration team. You will be capable and self-motivated with a natural ability to plan ahead. You will need excellent communication skills and be able to work effectively with individuals at all levels and have a keen interest in managing projects.

You will provide first class administrative support to the Clinical Director, Associate Medical Director, and Head of Psychology and Psychotherapy. The successful candidate will be expected to provide administrative support for a range of meetings and projects and strong minute taking skills are essential as is the ability to manage a busy and complex diary.

To provide a fully comprehensive and first-class business administration service to the Clinical Director, Associate Medical Director, and Head of Psychology and Psychotherapy, CAMHS. Front of house, reputation and professional response is essential to achieve this. The post holder will deal with a broad range of very complex and sensitive issues and be a key point of contact, dealing with a wide range of staff and patients across the Trust, with external partners, the independent and private sectors.

To be a key resource to the Senior Management Team; ensuring the delivery of key operational and strategic objectives. This will result in the post holder leading and having responsibility for the development and implementation of specific projects and functions such as the various on-call rota’s, medical recruitment and CT induction programme.

We are committed to ensuring our staff get the most out of their benefits package and understand the importance of a healthy work life balance. There is an extensive range of excellent benefits for you and your family. We want you to feel like you are part of a close knit team at SLaM. It's important to us that you feel valued and appreciated and that is why we have a comprehensive benefits package on offer.
• Generous pay, pensions and leave, we offer a comprehensive pay, pensions and leave package, which is dependent on the role and length of service.
• Work life balance, flexible working and a range of flexible options, such as: part-time working and job sharing.
• Career development, there are plenty of opportunities to progress your career and we support your development through a number of programmes such as mentoring, coaching, positive people management, collective leadership and other talent programmes.
• Car lease, our staff benefit from competitive deals to lease cars.
• Accommodation, our staff benefit from keyworker housing which is available on selected sites.
• NHS discounts, with discounts up to 10% from a variety of well-known retail brands through the Health Service Discounts website.

Other benefits include:
• Counselling services
• Wellbeing events
• Long service awards
• Cycle to work scheme
• Season ticket load
• Childcare vouchers
• Staff restaurants

We look forward to receiving your application.
• To provide high level administration support to the Clinical Director, Associate Medical Director and Head of Psychology and Psychotherapy, CAMHS. This may include functions such as booking travel arrangements, arranging local, national or international visits, submitting expense claims etc.
• To provide high level diary management support to the Clinical Director, Associate Medical Director and Head of Psychology and Psychotherapy, CAMHS.
• To Support other Senior Leadership Group members as required.
• To be responsible for ensuring the Senior Management team operates efficiently and This will include:1. Providing high level administrative and diary management support to sensitive and highly confidential situations.
2. Management and support to Senior Management meetings including organising meetings, taking minutes and following up on actions
• Supporting the various On-Call rotas and leads.
• Organising all aspects relating to the recruitment of staff including the completion of ECFs, Job description liaison, advertising vacancies internally and externally and co-ordinating the interview process.
• To organize and facilitate Honorary SLaM Contracts within the service.
• To Organise and administer the CT Induction Programme, ensuing feedback and evaluation of the training is in place
• To maintain annual leave, study leave and sickness and absence recording on behalf of the Medical Consultants.
• To provide a front of house service for the senior management offices, including managing the supplies ordering process, as well as general housekeeping.
• To support the administration team in ensuring that all admin and office process documents, structure charts and contact lists are maintained and that they are communicated throughout the Directorate as appropriate.
• To support the coordination and dissemination of teaching, training and education materials across the Directorate.
• Responding to a wide range of requests, enquiries and problems from Trust Board Level downwards and from the private and independent sectors. You will take action to ensure they are dealt with and resolved quickly, efficiently and sensitively as You will be required to show a high level of discretion often working unsupervised.
• To provide cross-cover in the event of absence within the senior leadership admin
• To prioritise workload to ensure completion of work. To be part of the Directorate senior leadership administration team, carrying out any admin duties that helps towards providing an efficient and effective Directorate wide admin function. Any other duties deemed appropriate. To work on own initiative and often unsupervised.
• To coordinate events for both internal and external agencies such as team building events, structured away time, functions, conferences, workshops and visits from external organisations. You will be responsible for the detailed planning of programmes, identifying venues, negotiating costs, booking hospitality, providing materials and making travel arrangements for those
• Personal Development: Actively participate in regular supervision, support and appraisal from line manager. Undertake training and development opportunities identified through the supervision appraisal process.

Please refer to the job description for further details.


This advert closes on Monday 31 Mar 2025