Job description
Learn about the role, responsibilities and what the employer is looking for.
Overview of the job
The E&I team will be responsible for optimising the use of the resource available to the NPS. This includes: resource management, identify and coordinating efficiency priorities and business development activity. In Wales these roles will go further than Probation efficiency – they will also include prison / probation integration.
Summary
The Efficiency Team Member will support the Efficiency and Innovation Lead in delivering and managing efficiency and innovation projects.
Responsibilities, Activities & Duties
The job holder will be required to carry out the following responsibilities, activities and duties:
Efficiency project support
• Collate service standard information regarding services provided nationally by the NPS to ensure that they are delivered in accordance with the service delivery indicators and specifications
• Support the creation of an activity-based costing model for the NPS
• Maintain the cost model and ensure that it is up-to-date
• Report regularly from the cost model, identifying areas which are above or below budget
• Assist in the preparation of annual cost budgets for the NPS
• Report on the success of efficiency initiatives to deliver against cost reduction targets
• Develop action plans/new processes for new projects to address inadequate performance and areas of waste in the organisation
• Support the team in ensuring that the NPS spends public money wisely and delivers cost savings.
• Manage projects as required
Plan and organise
• Support development of programme formation and implementation
• Contribute to planning, implementation and management of sharing knowledge and good practice to inform innovation and improve service delivery across the organisation
Use communication effectively
• Providing information, feedback and advice
• Influencing and persuading
• Using appropriate skills, styles and approaches
Enhance own performance
• Manage own resources and professional development
Use information to take critical decisions
• Liaise with staff to receive, collate and analyse information, using systems and compiling reports as necessary
• Develop and utilise data to identify trends and make suggestions or take appropriate action to maintain and enhance performance
• Plan, implement and manage systems for the exchange of sensitive information, data and intelligence
Manage Diversity and Quality
• Contribute to a culture and systems that promote equality and value diversity
• Adhere to the diversity policies of the service and collaborate as appropriate
with the Equalities and Diversity Unit
Manage Quality
• Contribute to continuous quality improvement
Manage Projects
• Deliver project responsibilities as required
• Maintain effective communication with project stakeholders
The duties/responsibilities listed above describe the post as it is at present and is not intended to be exhaustive. The job holder is expected to accept reasonable alternations and additional tasks of a similar level that may be necessary. Significant adjustments may require re-examination under the Job Evaluation scheme and shall be discussed in the first instance with the Job Holder.
Behaviours
• Changing and Improving
• Working Together
• Delivering at Pace
• Making Effective Decisions
• Managing a Quality Service
Essential Experience
Demonstrate experience of successfully identifying and improving efficiency of an organisation, demonstrate experience of project planning, and demonstrate experience of finance and budgeting.
Technical requirements
NVQ Level 4 or equivalent in a relevant subject (or appropriate practical experience).
Financial Analysis, Microsoft: Word, Access, Excel, Outlook, and PowerPoint (or equivalent i.e. Lotus Notes)