Job description

About

Dumbarton Sheriff Court are looking for a full time administrator to join them on a permanent basis.

Administrative Officers carry out a variety of general administrative duties to progress cases through the court or provide support to other functions within the Scottish Courts and Tribunals Service




The Key Responsibilities 



To undertake a number of general administrative duties including:



Creating and updating records on our in-house computer system and data input
Producing and processing curt documents for issuing
Preparing files for court hearings
Attending at 9.30 am hearings when required
Deals with customer queries via telephone, email and public counter
Accounting for monies in accordance with financial guidance taking payments
Assists colleagues as and when requested
Complies with GDPR requirements in regards to confidentiality



Additionally you:



Will have regular contact with court users, including members of the Judiciary and the legal profession. As such you will be required to competently answer queries giving consistent and reliable advice.
Work within a team with regular management support and will be responsible for your own time.
May be required to provide advice to colleagues and carry out limited supervision of others.
Assist with preparing statistical information and other returns to ensure standards of work meet the agreed levels.
Assist in clearing up of the courts by preparing court interlocutors and/or court minutes, issuing letters, ordering reports and filing/uploading documents as necessary.

Process and enter fine payments onto computer system.




Applications will be accepted until 11:59pm on Wednesday 13 August 2025. You must also complete the suitability assessment by this date and time.




Interviews are expected to be held 1 and 2 September 2025 at Paisley Sheriff Court.




Please see our other vacancies on our website for roles at Paisley Sheriff Court. If you are interested in both locations, apply only for your preferred location.

Proud member of the Disability Confident employer scheme

Disability Confident

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A Disability Confident employer will generally offer an interview to any applicant that declares they have a disability and meets the minimum criteria for the job as defined by the employer. It is important to note that in certain recruitment situations such as high-volume, seasonal and high-peak times, the employer may wish to limit the overall numbers of interviews offered to both disabled people and non-disabled people. For more details please go to Disability Confident.