Receptionist/Clerical Assistant - Council HQ - SBO10510

Job description

About

Job Details

Grade: 4A

Hours: 35

Hourly Rate: £13.73 - £14.46

Salary: £25,059.96 - £26,932.21 per annum

Contract Duration: Permanent

 

 

Role Purpose

An exciting opportunity has arisen for the post of Receptionist & Clerical Assistant based at Scottish Borders Council Headquarters in Newtown St Boswells within the CASS Business Support Team. This is a full time post providing administrative assistance to Customer Advice & Support.

The Business Support Team plays a vital role within the Customer Advice and Support Service, providing essential support across both Systems Support and Reception/Administration functions. This varied role requires excellent organisational skills, strong attention to detail, and a good working knowledge of Microsoft Office applications.

As a Business Support Assistant, you will be responsible for delivering high-quality administrative and customer support services to both internal and external customers. Key duties include:

• Handling calls received through the main Council switchboard.

• Processing and updating information within bespoke IT systems to produce reports, calculate bills and benefit entitlements, and maintain Council Tax, Non-Domestic Rates and BID accounts.

• Providing cover for Headquarters Reception and other reception or back-office functions as required.

• Managing enquiries received through the Homelessness and Financial Inclusion team mailbox.

• Using Council systems and applications, including Business World, Intranet, OneDrive and Microsoft Office packages.

• Manipulating, analysing and extracting data using Microsoft Excel.

• Processing Council Tax Direct Debit requests and Housing Benefit payments through designated payment systems.

• Indexing of Customer Advice Service emails.

• Producing and issuing Council Tax bills, reminders, final notices and summary warrants.

• Working with a range of bespoke IT applications to support service delivery.

• Providing excellent customer service and support to colleagues, customers and partner organisations.

This role would suit an individual who is customer-focused, adaptable, capable of managing competing priorities, and confident working with a range of systems and detailed information.

Essential

At least 5 SCE Standard Grades at level 3 or above (or equivalent) including English and Mathematics or Arithmetic or relevant comparable experience

 

Informal Enquiries

Informal enquiries may be made to Erin Hogg at

erin.hogg@scotborders.gov.uk

.

 

Scottish Borders Council is committed to improving the diversity of its workforce to better reflect the communities we serve. We welcome applications from all minority groups and individuals who identify with one or more of the protected characteristics as defined by the Equality Act 2010. In particular from candidates who assess themselves as having a disability, under the Disability Confident Employer scheme this guarantees an interview to those individuals who meet the essential criteria of the post. All appointments will be made on merit.

Scottish Borders Council is committed to providing support for Armed Forces Veterans. Showing its commitment to the Armed Forces Covenant, the Council guarantees an interview to veterans who meet the essential criteria of the post. All appointments will be made on merit.

Employability Support –The Employability Service - For support on completing job applications, Scottish Borders residents can access free support from our specialist Employability Team. Please contact us via the switchboard 01835 824000 asking to be transferred to the Employability Service or email employability@scotborders.gov.uk

You can also find more about the support we have to offer, by visiting our website for more information https://www.scotborders.gov.uk/help-finding-job/support-employment