Office & Accounts Administrator

Job description

About

Office & Accounts Administrator | Perth, Scotland | Full Time

£29,000–£34,000 per annum D.O.E.

Our client is an established and growing renewable energy business specialising in renewable heating and energy solutions across Scotland. Due to continued growth, they are looking to recruit an organised and proactive Office & Accounts Administrator to support the day-to-day running of the business.

The Role

The successful candidate will provide a varied mix of office administration, bookkeeping and operational support, working closely with the Company Directors and wider team.

This is an excellent opportunity for an experienced Administrator with some accounts experience who enjoys variety, takes initiative and is happy to get involved in different areas of a growing business.

Key Responsibilities

• Managing incoming calls, emails and general correspondence

• Handling customer enquiries and liaising with suppliers and subcontractors

• Providing day-to-day administrative support to the Directors and wider team

• Maintaining company records, customer information and CRM systems

• Preparing correspondence, reports and general administrative documentation

• Assisting with staff records, holidays, training and office coordination

• Undertaking basic bookkeeping and accounts administration using Xero

• Preparing and issuing customer invoices

• Processing supplier invoices and purchase bills

• Recording financial transactions and assisting with bank reconciliations

• Monitoring outstanding customer and supplier accounts

• Supporting purchasing, ordering materials and coordinating deliveries

• Maintaining stock, vehicle and operational records

• Providing administrative support to operational and project teams

• Assisting with compliance documentation, MCS, health and safety and insurance records

• Supporting general office systems, website updates and social media where required

• Identifying opportunities to improve internal processes and working practices

Requirements

Essential

• Previous experience in an office administration, accounts administration or similar role

• Practical bookkeeping experience, including invoicing and processing supplier bills

• Good working knowledge of Microsoft Office

• Strong organisational and time-management skills

• Excellent written and verbal communication skills

• Confidence dealing with customers, suppliers and colleagues

• Good attention to detail and a methodical approach

• Ability to manage competing priorities and work independently

• A proactive, flexible and hands-on approach

Desirable

• Experience using Xero or similar accounting software

• Previous experience in operational administration, purchasing, procurement or logistics

• Experience coordinating suppliers, subcontractors or contractors

• Experience within renewable energy, construction, engineering, heating or building services

• Familiarity with CRM systems and general business administration

What’s In It For You

• Salary of £29,000–£34,000 per annum, depending on experience

• Monday to Thursday, 8:00 am–4:30 pm

• Friday, 8:00 am–3:30 pm

• 28 days' annual holiday

• Full-time, permanent position

• A varied and interesting role within an established renewable energy business

• Opportunity to work closely with the Company Directors and wider team

• Scope to develop your skills and take on additional responsibilities as the business grows

• The opportunity to make a genuine contribution to the continued growth of the business

What’s next? It’s easy! Click “APPLY” now! We can’t wait to hear from you!

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