Administrator

Job description

About

Key responsibilities will include: Work closely with the Associate Director, providing reliable and responsive administrative support and assisting with the effective management of day-to-day priorities. Manage the Associate Directors diary, arrange meetings and appointments, coordinate meeting requirements and ensure relevant information and documentation are available when required. Maintain SharePoint folders and electronic filing systems, ensuring documents are appropriately named, organised, version-controlled and easily accessible to authorised members of the team. Maintain and update project trackers, programme information, action logs, databases and other Estates records, ensuring information remains accurate and current. Prepare and format correspondence, reports, presentations, briefings, spreadsheets and meeting papers to a professional standard. Provide administrative support for meetings, including preparation and circulation of agendas and papers, taking accurate minutes and maintaining records of decisions and agreed actions. Monitor actions, deadlines and outstanding information arising from meetings and project activities, following up with relevant colleagues as required.