Personal Medical Secretary

Job description

About

To provide a comprehensive service to the Consultant and Speciality Team including nurse clinicians.Keep diary up to date, arrange appointments, and arrange travel and accommodation.Operate an effective bring forward system and filing system.Type dictation from audio transcription of clinical correspondence and documentation, ensuring all letter and workflow processes are adhered to and Standard Operating Procedures are followed.Type discharge summaries as appropriateCheck against clinical letters to ensure appropriate follow up arrangements/investigations are in place. Rectify if not. Support Consultant in non-clinical activities/Clinical Director role by preparing presentation documents using relevant packages and arranging meetings, circulate agenda/supporting papers as appropriate, and taking minutes at meetings.Ensure appropriate personnel are informed of consultant annual/study leave. Amend clinic/theatre lists/forms appropriately. Keep Consultants informed of junior doctor leave could have an effect on the service.Manage on-call rotas in absence of Rota Co-ordinator when requested, ensuring that annual/study leave, and sickness do not compromise the smooth running and the department. Liaise with Medical Staffing to arrange locum cover. If emergency need is requested by members of clinical team, ensure this is covered accordingly liaising closely with Clinical Director.